How to Password Protect a Microsoft Word Document

Two Methods:On WindowsOn MacCommunity Q&A

This wikiHow teaches you how to lock a Microsoft Word document with a password. You can do this on both Windows and Mac versions of Microsoft Word, though you cannot password-protect a document from within OneDrive.

Steps

Method 1

On Windows

1. 1

   Open your Microsoft Word document.

   Double-click the Word document that you want to protect with a password. The document will open in Microsoft Word.

   • If you haven't yet created the document: open Microsoft Word, click Blank document, and create your document before continuing.

2. 2

   Click File. It's a tab in the upper-left corner of the Word window. Doing so will open the File menu.

3. 3

   Click the Info tab.

   You'll find this at the top of the column of options that's on the far-left side of the window.

   • If nothing happens when you click Info, you're already on the Info tab.

4. 4

   Click Protect Document. It's a lock icon below the document's name near the top of the page. A drop-down menu will appear.

5. 5

   Click Encrypt with Password. This option is near the top of the drop-down menu. Clicking it prompts a window to open.

6. 6

   Enter a password. Type the password that you want to use into the "Password" text field in the middle of the window.

7. 7

   Click OK. It's at the bottom of the pop-up window.

8. 8

   Re-enter the password, then click OK.

   This will confirm your password choice. Once you close the document, no one will be able to re-open it without typing in the password.

   • You can still delete the document without opening it or entering the password.

Method 2

On Mac

1. 1

   Open your Microsoft Word document.

   Double-click the Word document that you want to protect with a password. The document will open in Microsoft Word.

   • If you haven't yet created the document, open Microsoft Word and create your document before continuing.

2. 2

   Click Review.

   This tab is at the top of the Microsoft Word window. Clicking

   Review

   prompts a toolbar to appear below the row of tabs at the top of the window.

   ^[1]

3. 3

   Click Protect Document. It's a lock-shaped icon on the far-right side of the toolbar. A pop-up window will appear.

4. 4

   Enter a password.

   Type a password into the "Password" field at the top of the window. This will prevent people from being able to open the document without first entering the password.

   • If you want to prevent people from modifying the document, type a password into the bottom text field on this window.

5. 5

   Click OK. It's at the bottom of the pop-up window.

6. 6

   Re-enter your password(s), then click OK. This will confirm your password choice. Once you close the document, no one will be able to re-open it without typing in the password.

Community Q&A

Add New Question

• How do I password protect a Word 2016 document?

  wikiHow Contributor

  Open the Word document, click on File then Info then Protect Document then Encrypt with Password, and then you enter the password to the text box to set a password on it.

• Can I encrypt all documents in a folder?

  wikiHow Contributor

  Yes. Hold down Alt and press the F4 key.

• I want to protect a document from being edited, but want people to be able to print it out. I put on a password to modify, but they say they need a password in order to print it. What can I do?

  wikiHow Contributor

  Re-save the document file as a PDF. A PDF is an image file, so the document would become uneditable. It can, however, still be viewed and printed.

Ask a Question

Tips

• If you choose to add a password for both opening and modifying a document on Mac, make sure that you use a different password for each option.

Warnings

• If you forget your password, you won't be able to recover the document.

Article Info

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